(USA-CA-Irvine) Council Executive Assistant IV-Administrative Assistant (Part-time or Extended Part-time)

Council Executive Assistant IV-Administrative Assistant (Part-time or Extended Part-time) Print (http://agency.governmentjobs.com/irvine/job\_bulletin.cfm?jobID=3554798&sharedWindow=0) Apply Council Executive Assistant IV-Administrative Assistant (Part-time or Extended Part-time) Salary $18.45 - $25.24 Hourly Location Irvine, CA Job Type Extended Part-Time Department CITY COUNCIL 2 Job Number 02894 Closing 5/27/2022 5:00 PM Pacific + Description + Benefits + Questions Description Do you have the desire to make a meaningful impact in a vibrant and diverse community by serving in an elected official’s office? Apply your passion for public service in the City of Irvine, Office of Councilmember Tammy Kim. The City is nationally-ranked for safety, educational institutions, business enterprises, and quality of life. If you enjoy providing a high-level of administrative support and customer service in a fast-paced environment, the Council Executive Assistant IV-Administrative Assistant position is an excellent opportunity. This position is part-time and will be filled with a schedule of either 19 hours/week (part-time) or 30 hours/week (extended part-time). Weekday availability is required. Your Impact + Frequent interactions with the constituency, including responding and documenting constituent inquiries, case management, serves as first point of contact for all incoming electronic communications. + Perform complex secretarial and administrative support tasks. + Under the supervision of the Chief of Staff, directly supports the Councilmember with various requests and special projects. + Respond to citizen requests, conduct research, and prepare correspondences. Calendar management of the Councilmember and complete assignments using various computer programs. Best Fit + Works well under pressure with a proven track record of administrative support, outstanding customer services skills and a positive can-do attitude. + Detail-oriented, organized, and skilled in writing and editing, along with the ability to adapt to changing technology. + Excel at exercising sound judgement and maintains a high-level of professionalism and confidentiality. + Excellent interpersonal communication skills and situational awareness to communicate with precision. + Experience in event planning, managing lists/databases for the purposes of outreach to constituents. Minimum Qualifications + Bachelor’s or Associates degree or equivalent professional experience is required. + May require a valid California driver’s license. Preferred Qualifications + Some language proficiency in Chinese or Korean. Essential Duties and Responsibilities Administrative Support: + Constituent Services. With sense of urgency, acknowledge all constituent inquiries and direct to the appropriate staff; constituent case management; identify opportunities for thank you letters and certificates of recognition and the like, and other tasks that relate to constituent administration. + Scheduling. Collect and process all scheduling requests as it relates to the Councilmember, complete scheduling form, identify when materials will be needed (certificates, program bio, etc.); coordinate with City Management Office schedulers for internal meeting requests; calendar community events as identified; and will staff all other scheduling related tasks as needed. + Information Management. Utilize existing practices to collect information to help staff identify trends that require council discussion or action. + In addition to the above key areas, there may be other minimal administrative tasks that will be assigned in support of the Councilmember’s Office. Supplemental Information Your Team You will be joining a fast-paced, high-functioning team that supports and enacts the Councilmember’s vision for an even more desirable Irvine. Irvine is recognized as one of America’s Best Places to Live, according to Money Magazine. The City of Irvine is a Charter City governed as a Council/Manager form of government. The City Council is comprised of the Mayor and four City Council members who are elected at large by registered voters of the City. Councilmembers each serve a four-year term and the Mayor serves a two-year term. The City of Irvine has a two-term limit for elected officials. The Process The selection process will include an interview with the Councilmember and a background investigation prior to appointment. This recruitment may be used to fill future positions in similar and/or lower classifications within the organization. Part-time employees are employed “at will” and their services can be discontinued without cause. Certain City budgets may not include funding for mandated CalPERS employer contributions. A qualified candidate who is a current member of CalPERS may be restricted from temporary/part-time employment. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. PART TIME Part-time employees in designated positions requiring an average of 19 hours per week (or less) on a year-round basis are referred to as Part Time Employees, and are in a non-benefited position with an an annual schedule cap of 999 hours per fiscal year. Part time employees must contribute 4.3% of base pay to the Public Agency Retirement System (PARS). The City contributes 3.2%. Contribution rates are subject to change. The City does not participate in Social Security except for the mandatory Medicare Program. EXTENDED PART TIME Part time employees in designated positions requiring a minimum of 30 to a maximum of 32 hours per week on a year-round basis, are referred to as Extended Part Time Employees, and shall receive the following benefits: Insurance Extended part time employees are eligible to participate in the City’s medical plan. If you elect to enroll in one of these plans, the City will pay ½ of the employee-only coverage. EPT employees are also eligible to participate in the City’s dental plan. If you elect to enroll in the plan, you will be responsible for the entire premium. Retirement Extended part time employees receive retirement benefits through the California Public Retirement Program (CalPERS). The City offers the PERS 2.0% @ 62 plan for newly hired employees. Contribution rates are subject to change. Employees become fully vested after reaching the equivalent of 5 years of service. However, employees may elect to withdraw employee contribution funds upon leaving City employment in accordance with federal guidelines. The City does not participate in Social Security except for the mandatory Medicare Program. Vacation Extended part time employees accrue vacation credits at three-quarter the rate of full time, non-exempt employees. Extended part time employees with less than 3 years of service earn 60 vacation hours per year; those with more than 3 but less than 10 years of service earn 90 vacation hours per years; those with more than 10 years of service earn 120 vacation hours per years. Sick Leave Extended part time employees accrue 6 hours of sick leave per month. Holidays Normally scheduled working hours, which fall on official City holidays, will be compensated. The City observes 11 holidays per year. Overtime Extended part time employees are compensated at one and one-half times their hourly rate for authorized overtime work beyond 40 hours per week. ADDITIONAL INFORMATION Part time employees are employed “at will” and serve at the pleasure of the appointing authority. As such, their services can be discontinued without cause. Deferred Compensation Plans: Are available to interested employees. Social Security: The City does not participate in Social Security except for the mandatory Medicare Program. Medicare: Employees hired after 1/1/86, are required to contribute 1.45% of their earnings.

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